Every clinical-trial invoice, checked before close.
firstocean checks every outsourced trial invoice against the contract, work order and delivery record, so Finance catches billing errors before close and Clinical Operations can control scope.
For Finance and Clinical Operations teams managing outsourced clinical-trial spend
See the exact invoice, contracted rate, billed rate and evidence the audit would return.
Invoices, contracts and delivery records reconciled before close.
One $97,500 variance, found before close.
Your vendors approve their own billing. firstocean independently checks every invoice line against the contract before Finance closes the period.
Illustrative CRO invoice: $497,500 billed vs $400,000 contracted.
Evidence attached
Illustrative example. Actual findings depend on the contract, invoice and delivery records provided.
Before
A CRO invoice enters the accrual $97,500 above the contracted amount.
Detected
firstocean matches the invoice to the contract, work order and delivery record, before the close is final.
Outcome
Finance gets the variance, the evidence and the recovery action in one record.
From invoice to approved variance.
Collect the evidence
Invoices, contracts, work orders, change orders, payments and delivery records arrive in one place.
Check billed vs contracted
Every charge is compared with the approved scope and what the vendor actually delivered.
- Billed
- $497,500
- Contracted
- $400,000
- Delivered
- As contracted
Resolve before close
Flag the variance, attach the evidence, update the forecast and track the recovery.
The result is a decision Finance and Clinical Operations can both defend.
One audit trail for every outsourced vendor.
firstocean keeps the contract, invoice, delivery evidence and recovery action together. Finance sees what is committed and payable. Clinical Operations sees what changed and why.
See committed trial spend before it surprises the close.
Accruals often arrive after the month closes. firstocean rebuilds committed spend from invoices, site activity and vendor updates, so Finance can see what is payable now and what is still coming.
When a program runs hot, you see it while there is still time to act: challenge a change order, move a site or adjust the forecast before the variance becomes a surprise.
Finance gets a close it can defend. Clinical operations gets scope it can control. Both read from the same record, so a flagged variance is the system catching an error rather than one team second-guessing another.
For clinical-stage sponsors managing CRO, CDMO, lab and site spend.
Every flagged variance comes with the contract, invoice and delivery evidence behind it.
Join the first cohort of sponsors.
We’re onboarding a small number of clinical-stage sponsors. Join the waitlist and we’ll reach out to run a sample audit on one of your vendor invoices.